Be one of the many who’ve entrusted their virtual assistant needs with Pineapple.
Book a FREE Discovery Call today and let our Sales Specialists share to you the many ways a virtual assistant can help you and your precious business.
The fast-paced nature of the real estate industry leaves realtors and business owners with barely a second to catch their breath. But with the value of the real estate sector rapidly rising, they need to find the time to focus on their productivity. Sure, it’s not easy to transform your productivity and enhance your business operations, but it’s easier to build the foundations than you think. The solution lies in a real estate virtual assistant, but what does a real estate virtual assistant do?
What is a Real Estate Virtual Assistant?
As a realtor or real estate business owner, it’s likely that you’re unfamiliar with the concept of a real estate virtual assistant. You’re not alone as the rise of virtual assistants is a relatively recent phenomenon. The good news is that this puts you in the perfect position to benefit from virtual assistants before your competitors. So, how do virtual assistants work?
A virtual assistant is a professional who can provide administrative, technical, or creative assistance (or sometimes all three) to clients from a remote location. Yes, the main feature of a virtual assistant is that they don’t need to step foot in your office, not once. By utilizing digital tools and communication platforms, virtual assistants can work independently from anywhere in the world. It’s all thanks, of course, to the power of modern internet connections, allowing remote workers to take on almost any task that their in-house equivalents can do.
As a client, if you have a list of tasks which need completing – such as creating property listings, responding to client inquiries, and scheduling appointments – you can delegate these to a virtual assistant. What does a real estate virtual assistant do in this situation? They use their PC to connect to the internet and then access your IT infrastructure with a set of login credentials. This allows them to use email, telecommunications, and collaboration software to tackle your workload.
Virtual assistants are typically available in a wide range of niches, with real estate being a popular industry for them to build a career. This ensures that employers have access to real estate experts with a wide range of skills. And despite these virtual assistants often being based in different time zones, the power of modern communication systems like Microsoft Teams facilitates seamless communication between them and their clients.
Virtual assistants first began to gain traction as an innovative staffing solution in the mid-2010s. Since then, their popularity has soared among business owners. This adoption was accelerated by the restrictions enforced by the pandemic, and remote working is now here to stay.
Virtual Assistants: Benefits Rich
What does a real estate virtual assistant do? They bring you a world of benefits you won’t find anywhere else. Yes, virtual assistants are much more than just a novel approach to staffing. They deliver a set of benefits which can transform your business into a leaner, more efficient machine. The most exciting benefits on offer are:
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Reduced Costs:
Real estate virtual assistants provide significant cost savings for firms seeking to streamline operations and enhance their budgets. By eliminating the need to pay for pension contributions, sick pay, or holiday pay, business owners can reduce financial pressures. Additionally, there’s no need to provide equipment, which further increases cost-efficiency. In total, it’s estimated that these savings can total $11,000 per year compared to working with an in-house employee.
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Boost in Productivity:
Virtual assistants play a key role in boosting productivity by taking over time-consuming administrative tasks. This allows you and your realtors to focus entirely on their core duties like selling properties, meeting with clients and strategic operations. By delegating these administrative tasks to virtual receptionists, your team can function more effectively, ensuring essential duties are completed without distractions.
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Diverse Skill Sets:
Want a diverse range of skill sets? A real estate virtual assistant has you covered. Unlike local hiring, which may limit the quality and range of available talent, virtual assistants allow real estate firms to tap into a global talent pool. This vastly increases the chances of finding the perfect match for your team, enabling your business to maximize its potential and deliver exceptional client service.
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24/7 Coverage:
There never seems to be enough hours in the day when it comes to real estate, but virtual assistants allow you to optimize every minute of the day. Rather than having to settle for 9 - 5 coverage, the presence of virtual assistants allows you to go 24/7. Often located in different time zones, virtual assistants can fill these gaps by covering out-of-hour shifts during their regular working hours. This ensures seamless support, reduces the strain on your local team, and allows you to become more efficient than ever before.
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Scalability:
With the real estate industry growing rapidly, it’s important to be mindful of scalability. Adding a real estate virtual assistant to your team offers amazing scalability. As your portfolio expands or client demands increase, you can easily bring in virtual assistants to handle tasks without the need for additional office space or equipment. Whether managing listings, coordinating showings, or handling communications, virtual assistants enable your business to scale seamlessly.
What Does a Real Estate Virtual Assistant Do? Everything!
Everything you’ve heard about virtual assistants is true, they’re packed full of benefits and deliver both value and enhanced productivity. But how do you find out exactly what a real estate virtual assistant does? Well, you could rush out and hire one without truly understanding how they slot into your business. Or you could listen to what Pineapple, the experts in virtual assistant staffing, have to say and the insights they can provide.
Versatility is central to the success of real estate virtual assistants. This means they’re capable of taking on almost everything a traditional in-house real estate assistant can do. Accordingly, with a virtual assistant on board, your business and your realtors can delegate the following tasks:
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Calendar Management:
Realtors operate on tight schedules, and managing their calendars is one of the most impactful tasks a real estate virtual assistant can take on. With strong organizational skills, a virtual assistant will optimize schedules to ensure agents make the most of their time while meeting client demands. Sending reminders, confirming appointments, and making last-minute adjustments are all part of their daily routine, ensuring your realtors remain focused and productive.
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Email Management:
Email usage continues to rise, so keeping your inbox managed efficiently is getting harder and harder. Luckily, this is where a real estate virtual assistant can prove invaluable. They can handle incoming inquiries, prioritize messages, and respond to general client questions to keep your inbox organized and manageable. By filtering and categorizing emails effectively, they’ll also ensure that urgent matters are addressed promptly and nothing is missed, enhancing your overall communication efficiency.
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Lead Generation:
Generating and nurturing leads is critical for real estate success, and virtual assistants excel in this area. They research potential clients, track leads, and execute follow-up strategies to boost conversions. From crafting engaging emails to handling inquiries, virtual assistants ensure clients stay engaged, helping to present your realtors with clients ready to move down the conversion funnel.
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Running Social Media Accounts:
Social media management is a time-consuming but essential part of modern real estate. Virtual assistants can come into your business and take charge of posting engaging content, responding to followers, and analyzing your performance metrics. This approach allows you to evaluate the effectiveness of your campaigns and tailor them for future success. The end result is a series of social media strategies which allow you to connect with prospective clients more effectively.
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Conduct Market Research:
Your realtors need to be out there completing deals with clients, but too often they’re busy with time-consuming tasks such as market research. Thankfully, you can delegate market research to a real estate virtual assistant. Virtual assistants can dig deep into complex data to provide valuable insights which drive your business forwards. From detailed reports on local trends through to property values, and recent sales, virtual assistants help give your realtors the edge over their competitors.
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Client Relationship Management (CRM):
The powerful benefits of CRM systems enable real estate businesses to optimize their operations to increase sales. But working with these CRM systems can be demanding. A virtual assistant, however, is perfectly placed to dedicate their time towards CRM duties. Working with packages such as LionDesk and Zoho CRM, they can update client information, track client preferences, and identify future opportunities. This enables you to build stronger, personalized relationships with clients and optimize sales.
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Listing Updates:
Effective listing management is crucial for selling properties, and virtual assistants can play a vital role here. Listings need to be accurate, price changes managed carefully, and status changes updated promptly to keep everything running smoothly. Real estate virtual assistants use a combination of their problem solving, organizational, and technical skills to do this with ease. This ensures your listings are accurate and that your realtors have the time to focus on client interactions.
Real Estate Virtual Assistants: Your Future
Now you know the answer to “What does a real estate virtual assistant do?” it’s time to take that next step. Yes, it’s time to hire one. But how do you find one? Pineapple knows exactly where to find one: with us.
Thanks to our years of experience in the virtual assistant industry, we’ve honed our ability to quickly identify top-tier talent. What sets us apart is that this exceptional quality comes at an affordable price. For just $8 per hour, you can hire a virtual assistant perfectly matched to your business needs. Plus, our flat rate has no hidden fees—no contracts, no cancellation charges—just straightforward, transparent pricing.
Even better, our virtual assistants bring a wealth of experience to the table. This means they’re ready to contribute from day one, fitting seamlessly into your team and ensuring your business gets the support it deserves. Whether it’s handling administrative tasks, managing client communications, or assisting with marketing efforts, they’ve got the expertise to make your life easier.
By choosing Pineapple, you’re not just hiring a virtual assistant; you’re gaining a reliable partner committed to helping your business thrive. To take that next step, click here to get in touch with us.
Be one of the many who’ve entrusted their virtual assistant needs with Pineapple.
Book a FREE Discovery Call today and let our Sales Specialists share to you the many ways a virtual assistant can help you and your precious business.
