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Why Every Real Estate Agent Needs a Virtual Assistant in Today’s Market

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    Be one of the many who’ve entrusted their virtual assistant needs with Pineapple.

    Book a FREE Discovery Call today and let our Sales Specialists share to you the many ways a virtual assistant can help you and your precious business.

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      Add a header to begin generating the table of contents

      Competition in the real estate market is incredibly fierce in today’s market, and this should come as no surprise given that the industry is worth a staggering $132 trillion. Carving out success in the market, therefore, is the main challenge facing every real estate business in 2024. It may feel like an uphill struggle, but it doesn’t need to be difficult. Instead, you can improve the fortunes of your business by hiring a virtual assistant for real estate.

      Understanding the Impact of Virtual Assistants

      For many business owners, the concept of a virtual assistant may be something that you have precious little knowledge about. However, if you’ve landed on this page, you’re clearly considering the impact they could have on your business. And the good news is that they can have a major impact. From streamlining your operations through to enhancing productivity and optimizing your bottom line, a virtual assistant can do it all. It almost sounds too easy, but the truth is that a virtual assistant for real estate can provide a seismic impact on your daily operations.

      But what is a virtual assistant? Who are they? And how do they not only provide the same services as an in-house assistant, but also exceed them? These are all crucial questions, and questions which Pineapple has all the answers to.

      The virtual assistant revolution has been an exciting one, and one which can help take your real estate business into the modern age. This revolution started gaining momentum at the start of the 2010s, which coincided with the rapid rise of internet speeds. Since then, virtual assistants have steadily grown in prominence. Perhaps the biggest factor behind their recent rise in popularity was the impact of the pandemic, with many businesses having to adopt remote work conditions as the new normal.

      At the heart of a virtual assistant for real estate is, of course, the internet. This crucial element of modern working is now essential for businesses and allows employees to connect remotely to their IT infrastructures. Accordingly, their employees can work, as long as they have an internet connection, from anywhere in the world. Physical boundaries are no longer a restriction, instead they’re a benefit and provide enhanced range in the search for talent. All a business owner needs to provide them with is a username and password.

      Blog Post infographic talking about global talent pool
      Blog Post infographic talking about global talent pool

      The Benefits of a Virtual Assistant for Real Estate

      Welcoming a virtual assistant for real estate into your business also opens the door to a wealth of benefits. And these are advantages you simply don’t get with an in-house assistant. Naturally, these benefits are what every business owner wants to hear about, so let’s take a look at the main ones for a virtual assistant for real estate:

      • Cost Savings:

        One of the biggest advantages of hiring a virtual assistant is the significant cost savings on offer. Unlike in-house employees, remote assistants aren’t entitled to benefits such as holiday pay, sick leave, or pensions. This means businesses can save up to 78% on operating costs annually, or even $11,000 per remote assistant every year.

      • Easier Scalability:

        Scaling operations with in-house staff is challenging, as they’re typically on permanent contracts which can’t be broken at a moment’s notice. However, with a virtual assistant for real estate, scalability is much more flexible. Virtual assistants can be hired on an hourly basis, so it’s much easier to adjust staff levels as needed to meet the demands of your business.

      • 24/7 Support:

        Remote assistants tend to be based in different time zones, with a significant number of them based in the Philippines. This enables businesses to provide around-the-clock cover and keep in touch with their clients no matter what time of day it is. This can give you a significant edge over competitors who are unable to fulfil night shifts with local labor. Additionally, this ensures that your admin workload is fully up to date when your day staff come in, maximizing your productivity.

      • Access to Specialized Skills:

        Local hiring limits your access to talent, but the beauty of a virtual assistant for real estate is that they open you up to a global pool of skilled workers. This enhanced talent base makes it easier to find highly specialized professionals, such as expert lead generators, ensuring top-quality support for your realtors.

      • Reduce Burnout:

        Burnout in real estate is a serious issue, affecting both staff well-being and the quality of service you can offer your clients. Thankfully, the addition of a virtual assistant for real estate to your team allows you to delegate heavy administrative burdens and free up your in-house staff to focus on the tasks that only they can do e.g. sealing deals on property. 

      An Infographic Talking about How Virtual Assistants Save cost for real estate businesses
      An Infographic Talking about How Virtual Assistants Save cost for real estate businesses

      Streamlining Real Estate: Daily Tasks of a Virtual Assistant

      Streamlining business processes is crucial for efficiency, and that’s why a virtual assistant for real estate can prove indispensable. Bringing them in allows your in-house team to remove the administrative burden weighing heavy on their shoulders. This releases them from the grind of paperwork to focus on more strategic and goal-oriented tasks, as well as giving them the time to concentrate directly on their clients.

      So, what can a virtual assistant for real estate do for your business on a daily basis? Well, let’s take a look at their capabilities:

      • Managing Listings Data:

        A virtual assistant for real estate can handle the uploading, updating, and managing of property listings on real estate platforms such as MLS, Zillow, and Realtor.com. Thanks to their attention to detail, the presence of a virtual assistant ensures that property descriptions, photos, and prices, are all uploaded accurately. You can also task a virtual assistant for real estate with regularly checking your listings to make sure they remain up-to-date and reflect any status updates.

         

      • Lead Generation:

        Success in real estate relies upon an excellent lead generation strategy, but executing this effectively can be time-consuming. And this is time you don’t always have. The solution comes in the form of a virtual assistant for real estate. Using their CRM expertise, they can track and nurture potential clients with CRM tools like Follow Up Boss and Wise Agent. Entering new leads, assigning them to appropriate categories, and sending out initial communication to potential clients is all possible with a virtual assistant for real estate, and enables your team to prioritize hot leads.

         

      • Appointment Scheduling:

        Property viewings are the heartbeat of selling properties, so it’s paramount that your appointment scheduling is highly efficient. This can be achieved with a virtual assistant for real estate. Blessed with a wide range of organizational skills, virtual assistants can manage property viewings, client meetings, and other essential appointments. Times can be coordinated to suit all parties and reminders sent to minimize missed viewings. This streamlines your schedules and reduces the risk of double bookings.

         

      • Transaction Coordination:

        There’s nothing worse, for any party involved in a property sale, than a delay in the final transaction. But this needn’t be the case when you have a virtual assistant for real estate in your ranks. Understanding the importance of timely and accurate transaction management, they have the skills to oversee the entire transaction process. From tracking important deadlines through to gathering the necessary documents and liaising with all the parties involved, a virtual assistant for real estate ensures everyone remains informed.

         

      • Document Management:

        The real estate industry is well known for its extensive paperwork, and this needs to be managed appropriately to minimize mistakes and the resulting delays. A virtual assistant for real estate can prove their worth in this area thanks to their meticulous document management skills. They can ensure files are correctly named, categorized, and stored remotely in the cloud for instant access. The end result is a streamlined, more efficient workload for your team.

         

      • Client Communication:

        There’s not a real estate business on the planet which can afford to fall behind in the client communication stakes. It’s an important element of success in the industry, and needs to be executed with finesse. But finding the time to maintain these high-quality levels of communication is tough. However, a virtual assistant for real estate can seamlessly take this on and make it a success. As the first point of contact for your clients, they’re capable of handling inquiries via phone, email, or live chat.

         

      • Social Media Management:

        One of the surest ways to enhance your real estate marketing strategies is to harness the power of social media. Your agents, though, don’t have time to spend sitting in front of a screen posting regular content on multiple social media platforms. But a virtual assistant for real estate does. Skilled in curating relevant content, creating posts, and scheduling them effectively across numerous platforms, a virtual assistant enables you to grow your brand’s online presence and attract new clients.

      An Infographic Talking about How virtual assistants caN give a boost to Real estate businesses productivity
      An Infographic Talking about How virtual assistants caN give a boost to Real estate businesses productivity

      Find Your Virtual Assistant for Real Estate Today

      We’ve demonstrated both why you need a virtual assistant for real estate and the long-term benefits they offer your business. But there’s still one question remaining: how do you bring one into your team and transform your fortunes?

      Look no further as Pineapple not only knows the answer but can also act as the pathway to future success. As an authority figure in the world of virtual assistants, we understand the industry inside out. The importance of partnering high quality talent with the perfect client is at the center of everything we do. And we’ve scoured the globe to secure this talent, with the Philippines proving to be a hotbed of talent, and one which forms the backbone of our staffing solutions.

      Globally recognized as industrious achievers, Filipino virtual assistants can make the difference when it comes to your day-to-day operations. For a company based in the USA, however, it can be difficult to reach out to a workforce on the other side of the planet. Luckily, Pineapple can act as that missing link and hook you up with the finest talent available.

      At a flat rate of just $8 per hour, our virtual assistants for real estate are among the most competitively priced in the industry. There are no hidden fees—no setup, cancellation, or contract costs—so you can trust that Pineapple is upfront about pricing before you commit. In addition to this transparency, we offer a dedicated account manager, access to performance tracking software, and the ability to work with the same virtual assistant daily.

      Want to see how a virtual assistant for real estate can streamline your workload? Click here to get started!

      Be one of the many who’ve entrusted their virtual assistant needs with Pineapple.

      Book a FREE Discovery Call today and let our Sales Specialists share to you the many ways a virtual assistant can help you and your precious business.

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